Why am I having difficulty getting a notary to sign an I-9?
Many parties requesting this notarization do not have the accompanying affidavit preventing the notary from attesting the form in its proper legal format. Atlanta Mobile Notaries has received specific training and has the appropriate affidavit if it has not been provided by the employer.
What is the Form I-9?
United States Citizenship and Immigration Services (USCIS; Department of Homeland Security) requires all employers to verify the employment eligibility and identity of employees (citizens and non-citizens) hired after November 6, 1986. Form I-9, Employment Eligibility and Verification, is utilized for this purpose. In this form, the employee provides certain personal information and attests to his/her eligibility to work. The verifying employer certifies performance of an in-person examination of the employee’s identification documents. The employer also certifies that the employee began work on a particular day and that “to the best of my knowledge” the employee is authorized to work in the United States.
Notary acting as Employer’s Authorized Representative on the I-9
Often, and for a variety of reasons, the employer and employee are not able to meet in-person for execution of the Form I-9. When necessary, an employer may authorize a third party to act as its Authorized Representative. This third party must perform all actions required of the employer in the Form I-9 process, and complete Section 2 of the form—the Employer’s Review and Verification, and Certification statement.
An employer may designate anyone it chooses to be an Authorized Representative for execution of a Form I-9. Given their broad availability and experience in satisfactorily identifying their clients, notaries are among those seen as a logical choice to serve in this capacity.
Please be aware that if the employee is paying for the 1-9 certification directly the notary will sign the 1-9 Affidavit only and not the I-9 form. This is essentially the same information except that when the employee hires the notary the notary is not an authorized representative of the company.
The employee may complete the I-9 form prior to meeting with the notary. Please use BLACK INK only and do not sign before meeting the notary.
You must have the originals of your identification with you and these items but be current (ie not expired)
If the employer has provided an I-9 Affidavit, Atlanta Mobile Notaries will notarize this document provided it is prepared in the proper format (form must have a designation for the employee to sign and the employee to authenticate their identification. If the employer form is not in the correct format Atlanta Mobile Notaries carries a state approved I-9 Affidavit.